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Employer not named (MG Road, Bangalore) ↗
Admin & Facilities Executive
Reviewed by a person before publication
About the opportunity
Help build a new workspace, manage operations and keep the office running smoothly. You will find new office space, work with vendors, set up office infrastructure, and then run day-to-day administration and facilities.
Find & set up the new office
- Research and connect with real estate agents, property consultants and vendors
- Get quotes and compare rent, deposits, maintenance and lease terms
- Visit and evaluate office spaces on location, size, amenities and budget
- Negotiate with landlords / vendors and coordinate lease agreements
- Plan and set up furniture, IT, internet, security and housekeeping
- Coordinate with vendors for fit-outs, utilities and other requirements
Office administration
- Manage daily administrative activities
- Handle office supplies, stationery and equipment
- Maintain records, agreements, invoices and vendor information
- Coordinate with internal teams and external parties
- Keep the office clean, organised and well maintained
Vendor & service provider management
- Identify and connect with reliable vendors and service providers
- Get quotations, compare costs and coordinate approvals
- Manage housekeeping, security, maintenance, internet and facility services
- Track service delivery, payments, renewals and contracts
- Resolve issues and ensure timely service
Facilities & workplace management
- Oversee office infrastructure, utilities and equipment
- Coordinate repairs, maintenance and troubleshooting
- Ensure workplace safety, cleanliness and security
- Manage seating, meeting rooms and common areas
- Support office expansion, relocation or additional space when needed
General support
- Coordinate with external parties, building management and service providers
- Support management with administrative tasks and projects
- Organise meetings, events and office activities when required
Skills & experience
- Good communication and negotiation skills
- Organisational and multitasking abilities
- Knowledge of commercial office spaces and local property markets is a plus
- Proficiency in MS Office / Google Workspace
- 2–5 years in administration, facilities, office management or commercial real estate coordination
Why join
- Be part of a growing team
- Hands-on experience in office setup and facility management
- Play a key role in building a great workplace